Table of Contents
The phrase canceled check may sound confusing, but it’s actually a simple concept. A canceled check generally refers to a check that was processed, cleared, and paid by the bank. It means the check-writing system worked as it should and money has been transferred appropriately.
Key Points
• A canceled check refers to a check that has been processed, cleared, and paid by the bank, indicating that the funds have been transferred appropriately.
• Canceled checks can be used as proof of payment in case of disputes, and images of canceled checks can often be obtained from your bank’s website or app.
• Only banks have the authority to cancel a check. As a banking customer, you can only void a check by writing “void” across it.
• Canceled checks are different from returned checks. Canceled checks have been paid by the bank, while returned checks are not paid due to insufficient funds.
• Stop payment requests are distinct from canceled checks, as stop payment requests require you to contact your bank to prevent a check from being paid.
What Is a Canceled Check?
A canceled check is a check that is processed and paid and cannot be used again. If you write a check to your sister or to the electrician and they deposit or cash it, the funds are taken from your checking account and paid to them (or put in their account). Your bank will cancel the check, meaning that the check has done its job and served its purpose.
Sometimes you may be asked to show a canceled check to prove that payment was made. For instance, if you paid a bill by check but the payee believes they haven’t received the funds, you could send them an image of the canceled check from the bank to prove that you settled the account. You may be able to obtain such images within a certain time frame from your bank or credit union.
How to Write a Canceled Check
You can’t write a canceled check. Only a bank can cancel a check. What you as a banking customer can do is void a check — by writing the word “void” across it, as you may need to do as part of the process of setting up direct deposit or autopay. If you need to stop a check from being paid, you can put a stop payment on it via your financial institution (more on that below).
One thing to be aware of if you are dealing with a financial transaction in another country: In some countries, the term “canceling” is used instead of voiding a check, which can cause a bit of confusion. In this case, make sure you understand what the term “canceled check” means in the country you are dealing with.
Examples of Canceled Checks
Once you open a bank account, you will likely hear the term “canceled check.” Here’s what is usually meant by that term:
• A canceled check is one that is cleared and paid by the bank. Funds have been transferred, so the transaction is completed.
• The term is sometimes used incorrectly to refer to a check you put a stop payment request on. You might say, “I canceled that check,” meaning you instructed your financial institution not to pay it. However, what you actually did was tell the bank to stop payment of the check.
• You may hear some people say “canceled check” when what they are really referring to is a voided check. A voided check is usually one that you write “void” on. You may need to provide a canceled check when setting up certain transactions, such as direct deposit.
• What these checks all have in common is that they are out of circulation and not to be reused.
Get up to $300 when you bank with SoFi.
Open a SoFi Checking and Savings Account with direct deposit and get up to a $300 cash bonus. Plus, get up to 4.60% APY on your cash!
Canceled Check Fees
When a bank cancels a check after clearing it, there is no fee. This is a standard transaction at your bank or credit union. But a stop payment request can run about $15 to $35, depending on the bank. When you void a check, no fee is involved.
Canceled Checks vs Returned Checks
What are canceled checks and returned checks? They differ considerably: One is paid, the other isn’t. Here is the difference between them.
• Payment. A canceled check has been paid (cleared) by the bank it was drawn on. A returned (or bounced) check is not paid or cleared by the bank because the account holder has insufficient funds.
• Consequences. Since canceled checks are standard practice, there are no negative consequences for you. However, with returned checks, you will likely face repercussions. Your bank will probably charge you an overdraft fee of $35 or more, and the business you tried to pay may charge you for the work of dealing with a bounced check, sometimes called bounced check fee, which could be $30 or more. In addition, your payment is probably now considered late, which might trigger more charges and possibly affect your credit standing.
• Your good standing. A check canceled by the bank as part of the standard practice should not cause you any problems. But banks and businesses tend to look unfavorably on returned checks and the fees and headaches that come with them.
Banks generally do not report returned checks to credit bureaus, but this activity may turn up on your banking record, which is monitored by agencies like ChexSystems. Too many returned checks, and you may find that you could be denied a bank account in the future.
It’s also important to keep payments up to date at places where you do business so as not to negatively impact your credit score.
Canceled Checks vs Stop Payment Requests
Canceled checks and stop payment requests are two very different things. Here are some of the most significant differences.
• Contact with the bank. A canceled check is standard practice and typically sails through the system. The bank handles the process, and you don’t need to do anything. But a stop payment request requires a call or visit to your bank right away or for you to engage with the bank’s website or app. This process needs to be done quickly, before the check is presented to deposit or cash. If your check or checkbook is lost, you think your check was stolen, or you need to halt a payment, know that many bank phone support lines operate 24/7.
• Fees. Canceled checks don’t cost you, but stop payment requests do. (See above.)
• Time window. Checks are typically canceled within a couple of days of their submission, though timing can vary depending on how they were submitted (say, via your bank’s app or into an out-of-network ATM). Once checks are paid by your financial institution, they cannot be reused, and that’s final. Stop payment requests, however, usually last only up to six months, and you may need to renew them after that if you think there’s a chance someone might still try to cash the check.
How Long Until a Check Becomes Canceled?
As mentioned above, it typically takes about two business days for a deposited check to clear, but it can take a little longer — about five business days — for the bank to receive the funds. The length of time depends on the amount of the check, your relationship with the bank, how and where you deposited it, and whether your account is in good standing (no frequent overdrafts or prolonged negative balances). Another factor that could impact processing: If you let a check sit for a few months before depositing it, that check could reach its expiration date and no longer be valid.
Recommended: How Long is a Check Good For?
Tips on Using Checks
With the use of online banking and bill pay, checks aren’t used as often as they once were. However, many people still order checks and they remain an important financial tool. For these reasons, it can be worthwhile to brush up on how to use them most effectively.
• Record each check you write and each checking account deposit you make in the transaction register. Include check number, date, payee (or source of deposit), and amount.
• Use the columns with a check mark on top to check off deposits or checks paid once they are cleared by your bank and reflected in your balance.
• Keep your checkbook in a safe place, as you would a debit or credit card. Checks can be forged by another person.
• For important payments, such as rent, child support, healthcare, and donations, consider keeping a copy (front and back) of canceled checks. Banks used to return these checks with paper statements, but no more. At many banking websites, you can download PDF images to save or print. Or call your bank to request scanned images up to seven years old or more (sometimes for a fee).
If you still have questions about checks, visit your bank’s website or talk with a bank representative in person or by phone.
Banking With SoFi
With SoFi Checking and Savings, you can smoothly manage your money all in one place. Click on the app or website to see transactions at a glance, including checks you wrote that have been cleared and deposits you’ve made.
Interested in opening an online bank account? When you sign up for a SoFi Checking and Savings account with direct deposit, you’ll get a competitive annual percentage yield (APY), pay zero account fees, and enjoy an array of rewards, such as access to the Allpoint Network of 55,000+ fee-free ATMs globally. Qualifying accounts can even access their paycheck up to two days early.
FAQ
Is a canceled check the same as a voided check?
People sometimes use the terms interchangeably, but technically speaking, they have different meanings. While both checks are unable to be used, a canceled check is one that has been paid by a financial institution. A voided check is one that you, the account holder, has written the word “void” on to make sure the check is not used to transfer funds.
Can you use a canceled check?
No, you cannot use a canceled check. It has been processed, meaning the funds were transferred as directed, so its job has been completed.
Photo credit: iStock/PeopleImages
Third-Party Brand Mentions: No brands, products, or companies mentioned are affiliated with SoFi, nor do they endorse or sponsor this article. Third-party trademarks referenced herein are property of their respective owners.
Financial Tips & Strategies: The tips provided on this website are of a general nature and do not take into account your specific objectives, financial situation, and needs. You should always consider their appropriateness given your own circumstances.
SoFi® Checking and Savings is offered through SoFi Bank, N.A. ©2023 SoFi Bank, N.A. All rights reserved. Member FDIC. Equal Housing Lender.
The SoFi Bank Debit Mastercard® is issued by SoFi Bank, N.A., pursuant to license by Mastercard International Incorporated and can be used everywhere Mastercard is accepted. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated.
4.60% APY
SoFi members with direct deposit activity can earn 4.60% annual percentage yield (APY) on savings balances (including Vaults) and 0.50% APY on checking balances. Direct Deposit means a recurring deposit of regular income to an account holder’s SoFi Checking or Savings account, including payroll, pension, or government benefit payments (e.g., Social Security), made by the account holder’s employer, payroll or benefits provider or government agency (“Direct Deposit”) via the Automated Clearing House (“ACH”) Network during a 30-day Evaluation Period (as defined below). Deposits that are not from an employer or government agency, including but not limited to check deposits, peer-to-peer transfers (e.g., transfers from PayPal, Venmo, etc.), merchant transactions (e.g., transactions from PayPal, Stripe, Square, etc.), and bank ACH funds transfers and wire transfers from external accounts, or are non-recurring in nature (e.g., IRS tax refunds), do not constitute Direct Deposit activity. There is no minimum Direct Deposit amount required to qualify for the stated interest rate.
As an alternative to direct deposit, SoFi members with Qualifying Deposits can earn 4.60% APY on savings balances (including Vaults) and 0.50% APY on checking balances. Qualifying Deposits means one or more deposits that, in the aggregate, are equal to or greater than $5,000 to an account holder’s SoFi Checking and Savings account (“Qualifying Deposits”) during a 30-day Evaluation Period (as defined below). Qualifying Deposits only include those deposits from the following eligible sources: (i) ACH transfers, (ii) inbound wire transfers, (iii) peer-to-peer transfers (i.e., external transfers from PayPal, Venmo, etc. and internal peer-to-peer transfers from a SoFi account belonging to another account holder), (iv) check deposits, (v) instant funding to your SoFi Bank Debit Card, (vi) push payments to your SoFi Bank Debit Card, and (vii) cash deposits. Qualifying Deposits do not include: (i) transfers between an account holder’s Checking account, Savings account, and/or Vaults; (ii) interest payments; (iii) bonuses issued by SoFi Bank or its affiliates; or (iv) credits, reversals, and refunds from SoFi Bank, N.A. (“SoFi Bank”) or from a merchant.
SoFi Bank shall, in its sole discretion, assess each account holder’s Direct Deposit activity and Qualifying Deposits throughout each 30-Day Evaluation Period to determine the applicability of rates and may request additional documentation for verification of eligibility. The 30-Day Evaluation Period refers to the “Start Date” and “End Date” set forth on the APY Details page of your account, which comprises a period of 30 calendar days (the “30-Day Evaluation Period”). You can access the APY Details page at any time by logging into your SoFi account on the SoFi mobile app or SoFi website and selecting either (i) Banking > Savings > Current APY or (ii) Banking > Checking > Current APY. Upon receiving a Direct Deposit or $5,000 in Qualifying Deposits to your account, you will begin earning 4.60% APY on savings balances (including Vaults) and 0.50% on checking balances on or before the following calendar day. You will continue to earn these APYs for (i) the remainder of the current 30-Day Evaluation Period and through the end of the subsequent 30-Day Evaluation Period and (ii) any following 30-day Evaluation Periods during which SoFi Bank determines you to have Direct Deposit activity or $5,000 in Qualifying Deposits without interruption.
SoFi Bank reserves the right to grant a grace period to account holders following a change in Direct Deposit activity or Qualifying Deposits activity before adjusting rates. If SoFi Bank grants you a grace period, the dates for such grace period will be reflected on the APY Details page of your account. If SoFi Bank determines that you did not have Direct Deposit activity or $5,000 in Qualifying Deposits during the current 30-day Evaluation Period and, if applicable, the grace period, then you will begin earning the rates earned by account holders without either Direct Deposit or Qualifying Deposits until you have Direct Deposit activity or $5,000 in Qualifying Deposits in a subsequent 30-Day Evaluation Period. For the avoidance of doubt, an account holder with both Direct Deposit activity and Qualifying Deposits will earn the rates earned by account holders with Direct Deposit.
Members without either Direct Deposit activity or Qualifying Deposits, as determined by SoFi Bank, during a 30-Day Evaluation Period and, if applicable, the grace period, will earn 1.20% APY on savings balances (including Vaults) and 0.50% APY on checking balances.
Interest rates are variable and subject to change at any time. These rates are current as of 10/24/2023. There is no minimum balance requirement. Additional information can be found at https://www.sofi.com/legal/banking-rate-sheet.
Disclaimer: Many factors affect your credit scores and the interest rates you may receive. SoFi is not a Credit Repair Organization as defined under federal or state law, including the Credit Repair Organizations Act. SoFi does not provide “credit repair” services or advice or assistance regarding “rebuilding” or “improving” your credit record, credit history, or credit rating. For details, see the FTC’s website .
*Awards or rankings from NerdWallet are not indicative of future success or results. This award and its ratings are independently determined and awarded by their respective publications.
SOBK-Q224-1927461-V1